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| BY-LAWS |
LWGA BYLAWS
ARTICLE 1 – NAME
Section 1. The name of this Association shall be: LOWCOUNTRY WOMEN’S GOLF ASSOCIATION
hereinafter referred to as LWGA, created on January 1, 2003.
ARTICLE 2 – OBJECT
Section 1. The objects of this Association are to encourage and stimulate an interest in competitive golf
among the members, to further the advancement of the game of golf, and to foster the best traditions of
the game.
ARTICLE 3 – MEMBERSHIP
Section 1. Regular Membership. Regular Membership is restricted to women who: (i) have reached the
age of 25; (ii) have a South Carolina address and an operative telephone number; (iii) are members in
good standing of a Beaufort County Golf Club; (iv) maintain a USGA certified handicap index from the state
of South Carolina provided by a Beaufort County Golf Club; (v) have an initial USGA handicap index limit as
set forth by the Board of Governors and as stated in the Standing Rules; and (vi) pay annual dues by a
date to be set by the Board of Governors each year. The Board of Governors shall, at its discretion, by two-
thirds (2/3) vote, modify and adjust the prerequisites for membership.
Section 2. Charter Members. All women who are members of either HHIWGA or WGABC at the time of
creation of this Association and who choose to join at its inception will be deemed to be Charter Members
if they have met the requirements for Regular Membership as set forth in Section 1, except for (v) of the
Article, with all the rights and privileges thereunto appertaining.
Section 3. Special Membership. Special membership shall consist of those women whom the Board of
Governors may, from time to time, elect to such membership, with such privileges and subject to such
obligations as the Board of Governors may designate.
Section 4. Application for membership. Application shall be made in writing to the Membership Chairman
during the time period specified by the Board of Governors and must be accompanied by any applicable
dues and/or fees. Applicants shall meet the requirements as set forth in Section 1 of this Article and have
a USGA handicap index that meets the requirement determined by the Board. Application is considered
agreement to comply with the Bylaws and Standing Rules of the Association.
Section 5. Initiation fee. New members are required to pay an initiation fee as set by the Board of
Governors. This is a one-time fee and is not applicable to Charter Members.
ARTICLE 4 – MEMBER CLUBS
Section 1. A golf club located in Beaufort County whose women members maintain USGA handicaps and
at least one of whom is a member of LWGA, shall be deemed a Member Club of this Association.
Section 2. Where there are five (5) or more LWGA members belonging to the same Member Club, that
Member Club, if asked, shall be made available for one (1) tournament per year for this Association.
Section 3. Where the number of LWGA members belonging to a Member Club is less than five, the
Member Club, if asked, shall be made available for this Association at least once every three years.
Section 4. Member Clubs must comply with Sections 2 and 3 of this Article in order for their eligible
women members to belong to LWGA.
Section 5. Each Member Club shall have at least one representative, appointed by the Handicap
Chairman with the approval of the Board of Governors, who shall serve as a liaison between her Club and
the LWGA and who shall assist the Handicap Chairman.
ARTICLE 5 – BOARD OF GOVERNORS
Section 1. The Board of Governors shall consist of the nine (9) elected members of the Association plus
two appointed members for a total of eleven (11). The positions on the Board shall be a President, Vice
President, Secretary, Treasurer, Tournament Chairman, Assistant Tournament Chairman, Membership
Chairman, Handicap Chairman, Publications/Computer Chairman, Social/Prizes Chairman, and Special
Events Chairman. The appointed members shall be recommended by the President and shall serve a
term of one (1) year. Appointed Board members shall be approved by and serve at the pleasure of the
Board.
Section 2. The immediate past president of LWGA shall also be a member of the Board of Governors, ex
officio, non-voting.
Section 3. The Board of Governors shall conduct all business of the organization at regularly scheduled
meetings. The Board members may participate in and act at any meeting of the Board through the use of a
conference telephone, internet, or other communications equipment by means of which all persons
participating in the meeting can communicate with each other.
Participation in such a meeting shall constitute attendance and presence in person at the meeting of the
person or persons so participating.
Section 4. A majority of the voting Board members shall constitute a quorum for the transaction of all
business.
Section 5. The most current version of Robert’s Rules of Order shall be the governing principle.
Section 6. Officers of the Association shall be: President, Vice President, Secretary, and Treasurer. They
shall be elected by, and serve at the pleasure of, the Board of Governors from the elected Board Members
for one (1) year terms. No one may serve more than three (3) consecutive years in the same position.
Section 7. The President shall select, through negotiations with Board members, the Chairmanships of all
Standing Committees and the Assistant Tournament Chairman, which shall be approved by, and serve at
the pleasure of the Board of Governors for one (1) year terms as Chairmen. No one may serve more than
three (3) consecutive years in the same position.
Section 8. No Board member may serve more than two (2) consecutive three (3) year terms.
ARTICLE 6 – DUTIES AND RESPONSIBILITIES
OF THE BOARD OF GOVERNORS
Section 1. A Policy Manual that specifies the responsibilities, authorities, and functions of each Chairman
and Committee shall be written and updated as needed by the Board.
Section 2. The President shall preside at all meetings of the Association and of the Board. She shall, with
the approval of the Board, execute all contracts on behalf of the organization. She shall appoint the non-
elected Board members, subject to the approval of the Board, and be an ex-officio, non-voting member of
all committees except the Nominating Committee. She shall make an Annual Report to the Association.
She may appoint any ad-hoc committees that may, from time to time, be necessary or appropriate.
Section 3. The Vice President shall serve in the place of the President in her absence or at her request.
She shall assume to duties of President should the office become vacant before the expiration of the term.
She shall serve as Chairman of the Finance Committee, as Parliamentarian, and shall be responsible for
the Board-approved content of periodic member newsletters. The Vice President is not necessarily
President-Elect.
Section 4. The Secretary shall keep the records of all meetings of the Association, conduct the
correspondence of the Association, send minutes and notices of meetings to all Board members and
present the Nominating Committee with a list of vacancies to be filled. At least thirty (30) days prior to the
meeting date she shall notify the members of the Annual Meeting and the Slate of Candidates to be voted
upon.
Section 5. The Treasurer shall keep a correct account of dues and finances and present for auditing an
account to the Board of Governors at each meeting. She shall disburse funds as directed by the Board,
and keep records of any and all certificates, bonds, and other financial instruments as may be needed.
She shall make an Annual Report to the membership and file appropriate tax forms.
Section 6. The Tournament Chairman shall be responsible for scheduling, planning, and conducting all
regular tournaments for the membership. She shall appoint such Committee to assist her as is
necessary for the proper conduct of her duties.
Section 7. The Assistant Tournament Chairman shall assist the Tournament Chairman and perform
those duties incident to those duties of the Tournament Chairman as provided in these Bylaws.
Section 8. The Membership Chairman shall maintain and distribute to the Board members accurate
records of membership and shall receive applications for new membership as well as renewals for all
other memberships. She shall act as liaison between the members-at-large and the Board of Governors.
She shall appoint such Committee to assist her as is necessary for the proper conduct of her duties.
Section 9. The Publications/Computer Chairman shall be responsible for the production of an annual
yearbook and periodic newsletters. She is responsible for the Association’s computer and software and
for upgrading and maintaining all computer records of the LWGA. She shall appoint such Committee to
assist her as is necessary for the proper conduct of her duties.
Section 10. The Handicap Chairman shall strive to maintain the integrity of the membership handicaps.
She shall appoint Club Representatives, subject to the approval of the Board, who shall assist her for the
proper conduct of her duties.
Section 11. The Social/Prizes Chairman shall arrange the annual meeting and any other meeting as, from
time to time, may be deemed desirable. She shall also be responsible for those gifts, awards, trophies,
and prizes as delegated by the Board. She shall appoint such Committee to assist her as is necessary for
the proper conduct of her duties.
Section 12. The Special Events Chairman shall be responsible for the planning and management of any
special events or projects approved by the Board. She shall appoint such Committee to assist her as is
necessary for the proper conduct of her duties.
Section 13. All members of the Board of Governors shall have such additional duties as the Board of
Governors may, from time to time, so delegate, in addition to those heretofore described.
Section 14. Barring resignation, disability, failure of qualification, or removal, each officer shall serve for the
term of election or until a successor is selected.
Section 15. Any member of the Board of Governors may resign by letter addressed to the Secretary and
such resignation shall take effect when received and without formal acceptance.
Section 16. Any member of the Board of Governors may be removed from office for just cause by a two-
thirds (2/3) ballot of the Board.
Section 17. In the event of resignation, removal, prolonged absence, or disability of a Board member, the
President, with the approval of the Board of Governors, may make an appointment to fill the position until
the original office holder returns or until the next election, whichever comes first.
ARTICLE 7 – STANDING COMMITTEES
Section 1. General.
i. The Chairman of each Committee shall be a Board member.
ii. All Committee members shall be members of the Association, and shall be approved by the
Board of Governors.
Section 2. Tournament Committee. The Tournament Committee shall consist of the Chairman, plus at
least four (4) other members appointed by her, one of whom shall be Assistant. This Committee shall
submit the annual tournament schedule to the Board for its approval and arrange and conduct all
tournaments as well as maintaining a current Tournament Book and appropriate records.
Section 3. Membership Committee. The Membership Committee shall consist of the Chairman plus as
many additional members as necessary. This committee is responsible for maintaining current and
accurate membership records.
Section 4. Finance Committee. The Finance Committee shall consist of the Vice President as Chairman,
the President, and the Treasurer. This committee shall formulate financial policies, supervise financial
affairs, and prepare the annual budget for approval by the Board of Governors.
Section 5. Publications/Computer. The Publications/Computer Committee shall consist of a Chairman
plus as many additional members as necessary. This Committee shall produce the Newsletter and an
annual Directory, oversee the website, and generate any other form of communication with the general
membership as may be requested by the Board.
Section 6. Handicap Committee. The Handicap Committee shall consist of a Chairman, appointed by the
President, assisted by the Club Representatives. This Committee shall strive to maintain the integrity of
the membership handicaps according to the USGA Handicap Manual.
Section 7. Social/Prizes Committee. The Social/Prizes Committee shall consist of the Chairman,
appointed by the President, plus as many other members as necessary. This Committee shall arrange
the annual meeting and any other meetings as from time to time may be deemed desirable. This
Committee shall also be responsible for the planning and purchase of any prizes, gifts, awards, or
trophies to be awarded for tournaments as delegated by the Board of Governors.
Section 8. Special Events Committee. The Special Events Committee shall consist of the Chairman plus
as many additional members as necessary. This Committee shall be responsible for the planning and
execution of any special events, including charity events approved by the Board, and the investigation of
projects assigned by the President.
ARTICLE 8 – NOMINATING COMMITTEE
Section 1. The Nominating Committee shall consist of the two (2) most immediate Past Presidents of the
LWGA, as available, with the most recent acting as Chairman, plus three members at large appointed by
the Chairman. This Committee must be representative of the membership at large. No member of this
committee, other than the Past Presidents, may serve more than one term consecutively. The Committee
shall present a slate to fill the vacancies to the Secretary in a timely manner for notification of the
membership.
Section 2. The Nominating Committee is bound by no rules of ascendancy or succession of office; it shall
be free to make its own choices and to nominate the most promising candidates at that particular time. It
may consider any recommendations from the Board of Governors as to the positions required to be filled
for the next terms of office.
Section 3. Members of the Nominating Committee may be nominees themselves.
ARTICLE 9 – NOMINATIOINS AND ELECTIONS
Section 1. The Nominating Committee shall prepare a slate of candidates for the election of new
members to the Board of Governors. Three (3) candidates shall be nominated for three (3) year terms,
plus a candidate(s) for any unfilled term(s) of a current member of the Board.
Section 2. At least thirty (30) days prior to the Annual Meeting, the Secretary shall notify members of such
meeting plus the slate of candidates to be elected.
Section 3. Elections shall be conducted by a viva voce vote, unless there are more candidates than there
are vacancies. In such event, printed ballots shall be provided for use at the election. Voting for individual
candidates shall be restricted to those names which appear on the ballot. The President shall appoint two
(2) tellers to receive and count the ballots. A candidate receiving a plurality shall be deemed elected.
Section 4. A quorum consists of those attending the Annual Meeting.
Section 5. Additional candidates may be nominated by the membership by a petition signed by no fewer
than 10% of the membership. Such petition must be submitted to the Board of Governors no less than
sixty (60) days prior to the annual meeting.
ARTICLE 10 – MEETINGS
Section 1. The Annual Meeting of the Association shall be held each year on a date to be determined by
the Board of Governors.
Section 2. Special meetings may be called by the President whenever she shall deem it necessary or
upon request of a petition signed by 10% or thirty (30) members, whichever is fewer, setting forth the
purpose of said meeting. Only the stated purpose may be addressed at said meeting.
Section 3. Special meetings shall be held within thirty (30) days of stated need or request. Notice of the
particular business to be transacted shall be sent to each member at least fifteen (15) days before the
date of the meeting.
Section 4. At all meetings of the Association, any and all votes on a question shall pass by a simple
majority. A vote to amend the bylaws requires a two-thirds (2/3) vote of the members present.
Section 5. Unless otherwise herein specified, the most current edition of Robert’s Rules of Order shall be
the governing principle of the conduct of all meetings. The order of business shall be:
Reading of Minutes of Previous Meeting
Treasurer’s Report
Officers and Committee Reports
President’s report
General Business and Communications
Nominating Committee Report
Election of Officers
New Business
Adjournment
ARTICLE 11 – DISCIPLINE
Section 1. Any member who refuses or neglects to comply with the Bylaws or Standing Rules now in force
or which may hereinafter be adopted, may be disciplined, suspended, or expelled, by a two-thirds (2/3)
vote of the Board of Governors at a meeting called for such purpose. Prior to the meeting, the member
shall be notified, in writing, of the charges and specifications which have been made. She shall have thirty
(30) days from receipt of notification to respond to the charges. Should the Board of Governors determine
that the member should be absolved of these charges, no further action shall be taken. In the event that
the charges have merit, a hearing shall be held within thirty (30) days from receipt of the member’s
response. The Board of Governors shall be the sole judge of what constitutes a breach of the Bylaws,
rules and regulations of the Association. Any member of the Board of Governors who is either a witness,
complainant, or otherwise involved in the charges which have been preferred shall be disqualified from
voting.
Section 2. Any member accused of conduct tending to injure the good name of the LWGA, disturb its well-
being, or hamper it in its work, may be subject to disciplinary action. A Committee of five (5) members of
the Association, appointed by the President with the approval of the Board, shall serve to determine the
validity of the charges and the nature of the disciplinary action and report its findings and
recommendations to the Board of Governors. The Board of Governors shall be the final judge of what
disciplinary action must be taken.
ARTICLE 12 – AMENDMENTS
Section 1. Bylaws may be amended by a two-thirds (2/3) vote of the members present at the Annual
Meeting of the Association, or a special meeting called for that purpose.
Section 2. Amendments may be proposed by the Board of Governors or by a written request signed by at
least 10% of the members. Members must be informed of the proposed amendment and notified at least
fifteen (15) days in advance of the meeting.
ARTICLE 13 – DUES AND OTHER CHARGES
Section 1. The annual dues and initiation fee shall be set by the Board of Governors.
Section 2. Dues shall be payable each year on the date specified by the Board of Governors.
Section 3. A member shall be considered to have resigned from the Association for the succeeding year if
her dues have not been paid by the due date. She may reapply in a subsequent year as a new member
and is subject to initiation fees.
Section 4. The fiscal year of the Association shall be from January 1 to December 31.
Section 5. Members shall be required to pay any additional fees that the Board of Governors may find
necessary, from time to time, to assess. No assessment may exceed 40% of the current annual dues.
Failure to pay any assessment shall result in expulsion from the Association.
ARTICLE 14 – MEMBERSHIP LIST
Members of the Association may not use the membership list or any information contained in the Directory
for private solicitations or promotions, nor may they give this information to others to do so.
ARTICLE 15 – DISSOLUTION
Upon dissolution of the Association for any cause, the assets of the Association remaining after payment
of all debts and liabilities shall be donated to the Women’s South Carolina Golf Association.
_______________________
Revised: January, 2012
ARTICLE 1 – NAME
Section 1. The name of this Association shall be: LOWCOUNTRY WOMEN’S GOLF ASSOCIATION
hereinafter referred to as LWGA, created on January 1, 2003.
ARTICLE 2 – OBJECT
Section 1. The objects of this Association are to encourage and stimulate an interest in competitive golf
among the members, to further the advancement of the game of golf, and to foster the best traditions of
the game.
ARTICLE 3 – MEMBERSHIP
Section 1. Regular Membership. Regular Membership is restricted to women who: (i) have reached the
age of 25; (ii) have a South Carolina address and an operative telephone number; (iii) are members in
good standing of a Beaufort County Golf Club; (iv) maintain a USGA certified handicap index from the state
of South Carolina provided by a Beaufort County Golf Club; (v) have an initial USGA handicap index limit as
set forth by the Board of Governors and as stated in the Standing Rules; and (vi) pay annual dues by a
date to be set by the Board of Governors each year. The Board of Governors shall, at its discretion, by two-
thirds (2/3) vote, modify and adjust the prerequisites for membership.
Section 2. Charter Members. All women who are members of either HHIWGA or WGABC at the time of
creation of this Association and who choose to join at its inception will be deemed to be Charter Members
if they have met the requirements for Regular Membership as set forth in Section 1, except for (v) of the
Article, with all the rights and privileges thereunto appertaining.
Section 3. Special Membership. Special membership shall consist of those women whom the Board of
Governors may, from time to time, elect to such membership, with such privileges and subject to such
obligations as the Board of Governors may designate.
Section 4. Application for membership. Application shall be made in writing to the Membership Chairman
during the time period specified by the Board of Governors and must be accompanied by any applicable
dues and/or fees. Applicants shall meet the requirements as set forth in Section 1 of this Article and have
a USGA handicap index that meets the requirement determined by the Board. Application is considered
agreement to comply with the Bylaws and Standing Rules of the Association.
Section 5. Initiation fee. New members are required to pay an initiation fee as set by the Board of
Governors. This is a one-time fee and is not applicable to Charter Members.
ARTICLE 4 – MEMBER CLUBS
Section 1. A golf club located in Beaufort County whose women members maintain USGA handicaps and
at least one of whom is a member of LWGA, shall be deemed a Member Club of this Association.
Section 2. Where there are five (5) or more LWGA members belonging to the same Member Club, that
Member Club, if asked, shall be made available for one (1) tournament per year for this Association.
Section 3. Where the number of LWGA members belonging to a Member Club is less than five, the
Member Club, if asked, shall be made available for this Association at least once every three years.
Section 4. Member Clubs must comply with Sections 2 and 3 of this Article in order for their eligible
women members to belong to LWGA.
Section 5. Each Member Club shall have at least one representative, appointed by the Handicap
Chairman with the approval of the Board of Governors, who shall serve as a liaison between her Club and
the LWGA and who shall assist the Handicap Chairman.
ARTICLE 5 – BOARD OF GOVERNORS
Section 1. The Board of Governors shall consist of the nine (9) elected members of the Association plus
two appointed members for a total of eleven (11). The positions on the Board shall be a President, Vice
President, Secretary, Treasurer, Tournament Chairman, Assistant Tournament Chairman, Membership
Chairman, Handicap Chairman, Publications/Computer Chairman, Social/Prizes Chairman, and Special
Events Chairman. The appointed members shall be recommended by the President and shall serve a
term of one (1) year. Appointed Board members shall be approved by and serve at the pleasure of the
Board.
Section 2. The immediate past president of LWGA shall also be a member of the Board of Governors, ex
officio, non-voting.
Section 3. The Board of Governors shall conduct all business of the organization at regularly scheduled
meetings. The Board members may participate in and act at any meeting of the Board through the use of a
conference telephone, internet, or other communications equipment by means of which all persons
participating in the meeting can communicate with each other.
Participation in such a meeting shall constitute attendance and presence in person at the meeting of the
person or persons so participating.
Section 4. A majority of the voting Board members shall constitute a quorum for the transaction of all
business.
Section 5. The most current version of Robert’s Rules of Order shall be the governing principle.
Section 6. Officers of the Association shall be: President, Vice President, Secretary, and Treasurer. They
shall be elected by, and serve at the pleasure of, the Board of Governors from the elected Board Members
for one (1) year terms. No one may serve more than three (3) consecutive years in the same position.
Section 7. The President shall select, through negotiations with Board members, the Chairmanships of all
Standing Committees and the Assistant Tournament Chairman, which shall be approved by, and serve at
the pleasure of the Board of Governors for one (1) year terms as Chairmen. No one may serve more than
three (3) consecutive years in the same position.
Section 8. No Board member may serve more than two (2) consecutive three (3) year terms.
ARTICLE 6 – DUTIES AND RESPONSIBILITIES
OF THE BOARD OF GOVERNORS
Section 1. A Policy Manual that specifies the responsibilities, authorities, and functions of each Chairman
and Committee shall be written and updated as needed by the Board.
Section 2. The President shall preside at all meetings of the Association and of the Board. She shall, with
the approval of the Board, execute all contracts on behalf of the organization. She shall appoint the non-
elected Board members, subject to the approval of the Board, and be an ex-officio, non-voting member of
all committees except the Nominating Committee. She shall make an Annual Report to the Association.
She may appoint any ad-hoc committees that may, from time to time, be necessary or appropriate.
Section 3. The Vice President shall serve in the place of the President in her absence or at her request.
She shall assume to duties of President should the office become vacant before the expiration of the term.
She shall serve as Chairman of the Finance Committee, as Parliamentarian, and shall be responsible for
the Board-approved content of periodic member newsletters. The Vice President is not necessarily
President-Elect.
Section 4. The Secretary shall keep the records of all meetings of the Association, conduct the
correspondence of the Association, send minutes and notices of meetings to all Board members and
present the Nominating Committee with a list of vacancies to be filled. At least thirty (30) days prior to the
meeting date she shall notify the members of the Annual Meeting and the Slate of Candidates to be voted
upon.
Section 5. The Treasurer shall keep a correct account of dues and finances and present for auditing an
account to the Board of Governors at each meeting. She shall disburse funds as directed by the Board,
and keep records of any and all certificates, bonds, and other financial instruments as may be needed.
She shall make an Annual Report to the membership and file appropriate tax forms.
Section 6. The Tournament Chairman shall be responsible for scheduling, planning, and conducting all
regular tournaments for the membership. She shall appoint such Committee to assist her as is
necessary for the proper conduct of her duties.
Section 7. The Assistant Tournament Chairman shall assist the Tournament Chairman and perform
those duties incident to those duties of the Tournament Chairman as provided in these Bylaws.
Section 8. The Membership Chairman shall maintain and distribute to the Board members accurate
records of membership and shall receive applications for new membership as well as renewals for all
other memberships. She shall act as liaison between the members-at-large and the Board of Governors.
She shall appoint such Committee to assist her as is necessary for the proper conduct of her duties.
Section 9. The Publications/Computer Chairman shall be responsible for the production of an annual
yearbook and periodic newsletters. She is responsible for the Association’s computer and software and
for upgrading and maintaining all computer records of the LWGA. She shall appoint such Committee to
assist her as is necessary for the proper conduct of her duties.
Section 10. The Handicap Chairman shall strive to maintain the integrity of the membership handicaps.
She shall appoint Club Representatives, subject to the approval of the Board, who shall assist her for the
proper conduct of her duties.
Section 11. The Social/Prizes Chairman shall arrange the annual meeting and any other meeting as, from
time to time, may be deemed desirable. She shall also be responsible for those gifts, awards, trophies,
and prizes as delegated by the Board. She shall appoint such Committee to assist her as is necessary for
the proper conduct of her duties.
Section 12. The Special Events Chairman shall be responsible for the planning and management of any
special events or projects approved by the Board. She shall appoint such Committee to assist her as is
necessary for the proper conduct of her duties.
Section 13. All members of the Board of Governors shall have such additional duties as the Board of
Governors may, from time to time, so delegate, in addition to those heretofore described.
Section 14. Barring resignation, disability, failure of qualification, or removal, each officer shall serve for the
term of election or until a successor is selected.
Section 15. Any member of the Board of Governors may resign by letter addressed to the Secretary and
such resignation shall take effect when received and without formal acceptance.
Section 16. Any member of the Board of Governors may be removed from office for just cause by a two-
thirds (2/3) ballot of the Board.
Section 17. In the event of resignation, removal, prolonged absence, or disability of a Board member, the
President, with the approval of the Board of Governors, may make an appointment to fill the position until
the original office holder returns or until the next election, whichever comes first.
ARTICLE 7 – STANDING COMMITTEES
Section 1. General.
i. The Chairman of each Committee shall be a Board member.
ii. All Committee members shall be members of the Association, and shall be approved by the
Board of Governors.
Section 2. Tournament Committee. The Tournament Committee shall consist of the Chairman, plus at
least four (4) other members appointed by her, one of whom shall be Assistant. This Committee shall
submit the annual tournament schedule to the Board for its approval and arrange and conduct all
tournaments as well as maintaining a current Tournament Book and appropriate records.
Section 3. Membership Committee. The Membership Committee shall consist of the Chairman plus as
many additional members as necessary. This committee is responsible for maintaining current and
accurate membership records.
Section 4. Finance Committee. The Finance Committee shall consist of the Vice President as Chairman,
the President, and the Treasurer. This committee shall formulate financial policies, supervise financial
affairs, and prepare the annual budget for approval by the Board of Governors.
Section 5. Publications/Computer. The Publications/Computer Committee shall consist of a Chairman
plus as many additional members as necessary. This Committee shall produce the Newsletter and an
annual Directory, oversee the website, and generate any other form of communication with the general
membership as may be requested by the Board.
Section 6. Handicap Committee. The Handicap Committee shall consist of a Chairman, appointed by the
President, assisted by the Club Representatives. This Committee shall strive to maintain the integrity of
the membership handicaps according to the USGA Handicap Manual.
Section 7. Social/Prizes Committee. The Social/Prizes Committee shall consist of the Chairman,
appointed by the President, plus as many other members as necessary. This Committee shall arrange
the annual meeting and any other meetings as from time to time may be deemed desirable. This
Committee shall also be responsible for the planning and purchase of any prizes, gifts, awards, or
trophies to be awarded for tournaments as delegated by the Board of Governors.
Section 8. Special Events Committee. The Special Events Committee shall consist of the Chairman plus
as many additional members as necessary. This Committee shall be responsible for the planning and
execution of any special events, including charity events approved by the Board, and the investigation of
projects assigned by the President.
ARTICLE 8 – NOMINATING COMMITTEE
Section 1. The Nominating Committee shall consist of the two (2) most immediate Past Presidents of the
LWGA, as available, with the most recent acting as Chairman, plus three members at large appointed by
the Chairman. This Committee must be representative of the membership at large. No member of this
committee, other than the Past Presidents, may serve more than one term consecutively. The Committee
shall present a slate to fill the vacancies to the Secretary in a timely manner for notification of the
membership.
Section 2. The Nominating Committee is bound by no rules of ascendancy or succession of office; it shall
be free to make its own choices and to nominate the most promising candidates at that particular time. It
may consider any recommendations from the Board of Governors as to the positions required to be filled
for the next terms of office.
Section 3. Members of the Nominating Committee may be nominees themselves.
ARTICLE 9 – NOMINATIOINS AND ELECTIONS
Section 1. The Nominating Committee shall prepare a slate of candidates for the election of new
members to the Board of Governors. Three (3) candidates shall be nominated for three (3) year terms,
plus a candidate(s) for any unfilled term(s) of a current member of the Board.
Section 2. At least thirty (30) days prior to the Annual Meeting, the Secretary shall notify members of such
meeting plus the slate of candidates to be elected.
Section 3. Elections shall be conducted by a viva voce vote, unless there are more candidates than there
are vacancies. In such event, printed ballots shall be provided for use at the election. Voting for individual
candidates shall be restricted to those names which appear on the ballot. The President shall appoint two
(2) tellers to receive and count the ballots. A candidate receiving a plurality shall be deemed elected.
Section 4. A quorum consists of those attending the Annual Meeting.
Section 5. Additional candidates may be nominated by the membership by a petition signed by no fewer
than 10% of the membership. Such petition must be submitted to the Board of Governors no less than
sixty (60) days prior to the annual meeting.
ARTICLE 10 – MEETINGS
Section 1. The Annual Meeting of the Association shall be held each year on a date to be determined by
the Board of Governors.
Section 2. Special meetings may be called by the President whenever she shall deem it necessary or
upon request of a petition signed by 10% or thirty (30) members, whichever is fewer, setting forth the
purpose of said meeting. Only the stated purpose may be addressed at said meeting.
Section 3. Special meetings shall be held within thirty (30) days of stated need or request. Notice of the
particular business to be transacted shall be sent to each member at least fifteen (15) days before the
date of the meeting.
Section 4. At all meetings of the Association, any and all votes on a question shall pass by a simple
majority. A vote to amend the bylaws requires a two-thirds (2/3) vote of the members present.
Section 5. Unless otherwise herein specified, the most current edition of Robert’s Rules of Order shall be
the governing principle of the conduct of all meetings. The order of business shall be:
Reading of Minutes of Previous Meeting
Treasurer’s Report
Officers and Committee Reports
President’s report
General Business and Communications
Nominating Committee Report
Election of Officers
New Business
Adjournment
ARTICLE 11 – DISCIPLINE
Section 1. Any member who refuses or neglects to comply with the Bylaws or Standing Rules now in force
or which may hereinafter be adopted, may be disciplined, suspended, or expelled, by a two-thirds (2/3)
vote of the Board of Governors at a meeting called for such purpose. Prior to the meeting, the member
shall be notified, in writing, of the charges and specifications which have been made. She shall have thirty
(30) days from receipt of notification to respond to the charges. Should the Board of Governors determine
that the member should be absolved of these charges, no further action shall be taken. In the event that
the charges have merit, a hearing shall be held within thirty (30) days from receipt of the member’s
response. The Board of Governors shall be the sole judge of what constitutes a breach of the Bylaws,
rules and regulations of the Association. Any member of the Board of Governors who is either a witness,
complainant, or otherwise involved in the charges which have been preferred shall be disqualified from
voting.
Section 2. Any member accused of conduct tending to injure the good name of the LWGA, disturb its well-
being, or hamper it in its work, may be subject to disciplinary action. A Committee of five (5) members of
the Association, appointed by the President with the approval of the Board, shall serve to determine the
validity of the charges and the nature of the disciplinary action and report its findings and
recommendations to the Board of Governors. The Board of Governors shall be the final judge of what
disciplinary action must be taken.
ARTICLE 12 – AMENDMENTS
Section 1. Bylaws may be amended by a two-thirds (2/3) vote of the members present at the Annual
Meeting of the Association, or a special meeting called for that purpose.
Section 2. Amendments may be proposed by the Board of Governors or by a written request signed by at
least 10% of the members. Members must be informed of the proposed amendment and notified at least
fifteen (15) days in advance of the meeting.
ARTICLE 13 – DUES AND OTHER CHARGES
Section 1. The annual dues and initiation fee shall be set by the Board of Governors.
Section 2. Dues shall be payable each year on the date specified by the Board of Governors.
Section 3. A member shall be considered to have resigned from the Association for the succeeding year if
her dues have not been paid by the due date. She may reapply in a subsequent year as a new member
and is subject to initiation fees.
Section 4. The fiscal year of the Association shall be from January 1 to December 31.
Section 5. Members shall be required to pay any additional fees that the Board of Governors may find
necessary, from time to time, to assess. No assessment may exceed 40% of the current annual dues.
Failure to pay any assessment shall result in expulsion from the Association.
ARTICLE 14 – MEMBERSHIP LIST
Members of the Association may not use the membership list or any information contained in the Directory
for private solicitations or promotions, nor may they give this information to others to do so.
ARTICLE 15 – DISSOLUTION
Upon dissolution of the Association for any cause, the assets of the Association remaining after payment
of all debts and liabilities shall be donated to the Women’s South Carolina Golf Association.
_______________________
Revised: January, 2012
